Approved Minutes – November 15th Meeting
January 24, 2012
download file here: approved minutes exec bd 111511
Minutes from the
San Mateo County School Boards Association
Executive Board Meeting
Tuesday, November 15, 2011
College Heights Conference Room, College Center (Building #10)
- Call to Order / Welcome (10:00 a.m.) — President Seth Rosenblatt opened the meeting and welcomed attendees.
In attendance:
President Seth Rosenblatt
Vice President Alisa MacAvoy
Secretary Eileen Manning-Villar
Treasurer Kevin Martinez
Immediate Past President Shelly Masur
John Moseley (Area 1 Rep)
Alan Sarver (Area 4 Rep)
Chris Thomsen (CSBA Regional Delegate)
- August 25, 2011 Board Retreat Minutes – Secretary Eileen Manning-Villar presented for review the minutes from the August 25 SMCSBA retreat. Treasurer Kevin Martinez noted that the board decided at this meeting to give the treasurer signing authority without prior board approval for SMCSBA expenses up to $2,000. (This will be added under the Treasurer’s Report.) Past President Shelly Masur noted that both she is working with Delegate Assembly Representative Carrie Dubois in organizing the New Board Member Orientation. (See Communications.) Approval of the minutes from the August 25, 2011 board retreat with the above-listed corrections, was moved, seconded, and approved unanimously.
September 19, 2011 Executive Board Minutes – Ms. Manning-Villar also presented the minutes from the September 19, 2011 Executive Board Meeting. Approval of the minutes from this meeting, was moved, seconded, and approved unanimously.
- Treasurer’s Report: Mr. Martinez presented the treasurer’s report (copy attached). He reported that SMCSBA’s total balance of funds on deposit as of 10/31/11 was $32,608.01, which included $14,000 in the CD account. Acceptance of this report was moved, seconded and passed. The board discussed the status of the sponsorship payments pledged for the breakfast meeting held earlier in the day.
- 501(c)(3) Update – Ms. Manning-Villar presented a draft of the Articles of Incorporation for SMCSBA (copy attached) that she proposed the organization file with the California Secretary of State. Once these are filed and accepted, the organization can move forward with putting together the application for tax exempt status with the state and federal authorities. The board thought that the specific purpose set forth in the Articles, namely “to educate and inform the board members of the public school districts in San Mateo County regarding issues affecting their respective districts,” represented SMCSBA’s overarching purpose. The draft Articles were moved, seconded and approved by the board.
- Review of Breakfast Meeting Event – The board gave feedback on the presentation given at the breakfast meeting held earlier in the day. It was noted that the attendance at the meeting was about the same in the number of attendees. However, many of the attendees were not the usual SMCSBA participants (e.g. more district staff, Pacifica Library Foundation members), and many of SMCSBA’s more active members usual were not there. It was thought that the panel of speakers was probably too large. The group liked College of San Mateo’s facilities, and discussed the possibility of having evening meetings at the site. One potential drawback is that the facility does not allow alcoholic beverages to be served.
- Sponsorships Update – Vice President Alisa MacAvoy presented an updated version of the sponsorship agreement (copy attached). The current options include a gold-level and silver-level sponsorship. Further details on the program is available on SMCSBA’s website. It was suggested that members speak to their elected representatives to see if they would be interested in purchasing sponsorships. The group decided that current efforts should be focused on obtaining sponsors for the Kent Awards in 2012, with efforts for other types of events being kept “low key.”
- Silicon Valley Community Foundation – Mr. Rosenblatt, Ms. MacAvoy, and Area 1 Representative Lory Lawson met recently with staff members of the Silicon Valley Community Foundation (SVCF) to discuss the possible divergence of the foundation’s vision from that of SMCSBA. The visit was prompted by a recent article from the SVCF’s CEO, Emmett Carson, which made a general charge that
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school districts are failing kids. The board discussed what approach SMCSBA should take with connecting the SVCF and the county’s school boards. The consensus was that SMCSBA should work to educate school districts on how to connect with the SVCF and obtain its support. It was also thought that SMCSBA should spend some time trying to educate the foundation about some of the issues facing school districts e.g. unreliable and inadequate funding from the state, but should not go to extraordinary efforts to try to change SVCF’s policy direction.
- Venues/Topics for Future Meetings – The board discussed what topics it could present at the upcoming January and March meetings. These included responding to a Program Improvement designation and other concerns related to No Child Left Behind, common core standards and how to use technology effectively.
- New Board Member Training/Mentoring – Immediate Past President Shelly Masur updated the board on the upcoming training. It will be held on Saturday, November 19, 2011 with 4 to 5 new board members registered. The group is looking for volunteers willing to mentor the new board members.
- Update on Kent Awards/Rubric – The rubric needs a few more adjustments but is basically ready. Hilary Paulson is organizing the event.
Meeting adjourned at 11:10 a.m.
Minutes submitted by Eileen Manning-Villar, SMCSBA Secretary on January 23, 2011