Nomination rules and application procedures will be strictly followed. Applicants who do not adhere to these procedures will have their application disqualified and returned.

NOMINATION RULES

1. In order for programs to be accepted for consideration, the following conditions must be met:

• Member district must have paid their dues to the San Mateo County School Boards Association by December 15, 2008.
  
  
• Nominated programs must have been implemented and be fully operational (planning time excluded) for two full years. Long-standing programs may also be considered.
  
  
• No purchased programs will be accepted for consideration.

2. Applications must be received and/or postmarked by JANUARY 19, 2008.

3. Categories:

• Classroom Programs: Each district with enrollment under 2000 may submit one application. A district with enrollment over 2000 may submit two applications. The San Mateo County Community College District and the San Mateo County Office of Education shall each be considered a single district.
  
  
• Innovative/unique Non-classroom Programs. Each district may submit one application.
  
  
• Joint District Programs. Each district may submit one application. Participating districts must submit applications jointly. This application is separate and does not count in either of the above two categories.

4. Programs must be open to site visits during the months of February and March 2009.

5. Award categories: There is one award level. Please see the evaluation procedure #1 below and the enclosed scoring form regarding qualification for the award.

APPLICATION PROCEDURE

1. Each application must be submitted on the attached application form (or a copy of same) and must include:

• A one or two page description of the program with the program name as a heading. Please address the enclosed criteria/scoring rubrics in your description. Do not exceed two pages or use a font size smaller than 10.
  
  
• A paragraph of 100 words or less describing the program as you would like to see printed in the Kent Award brochure should it qualify.

2. All applications must be reviewed and signed by the superintendent and board president.

EVALUATION PROCEDURE

1. Entries will be scored according to the enclosed rubric. A committee selected by the Executive Board will do the paper evaluative screening. To qualify for an award, nominations must receive a minimum score of sixteen (16) out of a total of 24 possible points.

2. Site visits during February and March 2009 will verify the information submitted.

3. The SMCSBA Executive Board will make a final review and applicants will be notified by letter whether or not they have received an award. The superintendent will be notified by letter of the status of his/her district’s application(s).

If you have any questions regarding the process, please contact Liza Normandy at 650-291-1481 or Carrie Dubois at 650-766-9069.

Thank you for your participation.